Florida Building Commission
Screen
Enclosures Workgroup
April 3, 2012
Hilton
University of Florida
1714
S.W. 34th Street—Gainesville, Florida 32607—1.352.372.3600
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Workgroup
Meeting Objectives |
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Ø
To
Approve Regular Procedural Topics (Agenda and Procedural Guidelines) Ø
To
Hear an Overview of Workgroup Charge and Scope Ø
To
Hear an Overview of Proposed Alternative Screen Enclosure Design Ø
To
Discuss Alternative Screen Enclosure Design Requirements
Development and Implementation Issues for Evaluation Ø
To Discuss Subtasks and Identify Information Development Needs Ø
To
Consider Public Comment Ø To Identify Needed Next Steps |
| Meeting
Agenda—Tuesday, April 3, 2012
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| All Agenda
Times—Including Adjournment—Are Approximate and Subject to Change
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| Start*
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A) | Welcome and Opening
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| B) | Agenda Review and Approval
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| C) | Review
of Commission’s Workgroup Meeting Guidelines,
Consensus-Building and Decision-Making
Procedures, and Sunshine Requirements
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| D) | Review of Legislation, Project Scope and
Timelines
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| E) | Overview of Proposed Alternative
Screen Enclosure Design
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| F) | Identification
and Discussion of Issues Regarding the Proposed Alternative Screen Enclosure
Design
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| G) | Discussion of Project Subtasks and Identification of Information
Development
Needs
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| H) | General Public Comment
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| I) | Review of Project Delivery and Meeting
Schedule, and Next Steps
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| J) | Adjourn
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*Meeting
will start on conclusion of Commission Plenary Session.
Contact Information and Project Webpage
Jeff Blair: jblair@fsu.edu ; http://consensus.fsu.edu/FBC/Screen-Enclosures-Workgroup.html
Project Membership and Delivery Schedule
Overview
Dick Browdy, Commission
Chair, made appointments to the Screen Enclosures Workgroup, and they are
listed below. Members are charged with representing their stakeholder group’s
interests, and working with other interest groups to develop a consensus
package of recommendations for submittal to the Florida Building Commission. The Screen Enclosures Workgroup is tasked to make
recommendations regarding the Commission’s development of a rule for implementing an
alternative design method for screen enclosures which allows for the removal of
a section of the screen to accommodate high-wind events consistent with the
provisions of the Florida Building Code. The
project will be a facilitated consensus-building process and will conclude with
recommendations for screen enclosures Code requirements submitted to the
Florida Building Commission for implementation by rule. The Commission
shall incorporate the alternative screen enclosure design method requirements
into the next version of the Florida Building Code.
|
Workgroup Membership |
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|
Member |
Representation |
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Thomas
Johnston |
Screen Enclosure Manufacturing Industry |
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Santos
Gonzalez |
Screen Enclosure Manufacturing Industry |
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David Johns |
Aluminum Contractors Industry |
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Dale
Desjardins |
Aluminum Contractors Industry |
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Jack Glenn |
Florida Homebuilders Association |
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Peter Coccaro |
Florida Swimming Pool Association |
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Jamie Gascon |
Building Officials Association of Florida |
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Larry Carnley |
Building Officials Association of Florida |
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Dan Arlington |
Building Officials Association of Florida |
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Jeffrey Stone |
Building Products Industry |
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Do Kim |
Structural Engineer |
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Screen Enclosures Workgroup Project Chronology |
Date |
Activity |
April 3, 2012 |
Workgroup
Meeting I—Organizational Meeting and Review of Proposed Alternative (On-Site Meeting) |
May 16, 2012 |
Workgroup
Meeting II—Review Revised Proposed Alternative (Conference Call) |
June 11, 2012 |
Workgroup
Meeting III— Finalize The Criteria for the
Proposed Alternative (On-Site
Meeting) |
August 7,
2012 |
Rule
Development Workshop (On-Site) |
October 9,
2012 |
Rule
Development Hearing, If Requested (On-Site) |
|
January 2,
2013 |
Rule
effective date |
Screen Enclosures Workgroup Enacting Legislation and
Project Scope
Screen Enclosures Workgroup
SB 704 ER
Section
19. The Florida Building Commission shall
establish a workgroup to assist the commission in developing a rule for implementing
an alternative design method for screen enclosures which allows for the removal
of a section of the screen to accommodate high-wind events consistent with the
provisions of the Florida Building Code.
(1) The workgroup
shall be comprised of the following representatives:
(a) Two members
who represent the screen enclosure manufacturing industry;
(b) Two members
who represent the aluminum contractors industry;
(c) One member who
represents the Florida Home Builders Association;
(d) One member who
represents the Florida Swimming Pool Association;
(e) Three members
who represent the Building Officials Association of Florida;
(f) One member who
represents the building products industry; and
(g) One member who
is employed as a structural engineer.
(2) The workgroup
shall address the following factors to be included in the rule:
(a) An alternative
design method for a screen enclosure that is site-specific engineered;
(b) A screen
enclosure design using the alternative method that serves as a barrier that is
required for a swimming pool and remains in place at the minimum height
required for the barrier;
(c) A screen enclosure design using clear,
highly visible labels for panels that can be cut, retracted, or removed when
winds are forecasted to exceed 75 mph;
(d) A design for a
screen that can be removed, cut, or retracted without the use of a ladder or
scaffolding;
(e) A requirement
that the contractor provide replacement screen at the initial point of sale to
repair the screen enclosure for designs that require cutting; and
(f) An alternative design for a screen
enclosure that requires the contractor to provide notice to the homeowner and
the local building department that the homeowner must cut, retract, or remove a
panel or panels of the screen enclosure in accordance with engineering or
manufacturer’s instructions when wind speeds are expected to exceed 75 mph.
(3) The
Florida Building Commission shall appoint the workgroup no later than 15 days
after the effective date of this act to draft a proposed rule. Rulemaking must
be initiated pursuant to chapter 120, Florida Statutes, as soon as practicable
after appointment of the workgroup. The commission shall file a notice of
proposed rule by October 1, 2012. The Florida Building Code Commission shall
file the rule for adoption by January 2, 2013, unless the commission files a
letter on or before that date with the Joint Administrative Procedures
Committee explaining the reasons for not completing rulemaking. Upon final
adoption of the rule, the Florida Building Commission shall incorporate these
requirements into the next version of the Florida Building Code. This section
expires upon adoption of the rule and its inclusion in the Florida Building
Code.
Screen Enclosures
Workgroup Procedural Guidelines
Participant’s
Role
ü The Workgroup process is an opportunity
to explore possibilities. Offering or exploring an idea does not necessarily
imply support for it.
ü Listen to understand. Seek a shared
understanding even if you don’t agree.
ü Be focused and concise—balance
participation & minimize repetition. Share the airtime.
ü Look to the facilitator(s) to be
recognized. Please raise your hand to speak.
ü Speak one person at a time. Please don’t
interrupt each other.
ü Focus on issues, not personalities. Avoid
stereotyping or personal attacks.
ü To the extent possible, offer options to
address other’s concerns, as well as your own.
ü Participate fully in discussions, and
complete meeting assignments as requested.
ü Serve as an accessible liaison, and
represent and communicate with member’s constituent group(s).
Facilitator’s
Role (FCRC Consensus Center @ FSU)
ü Design and facilitate a participatory Workgroup
process.
ü Assist the Workgroup to build consensus
on a package of recommendations for delivery to the Florida Building
Commission.
ü Provide process design and procedural
recommendations to staff and the Workgroup.
ü Assist participants to stay focused and
on task.
ü Assure that participants follow ground
rules.
ü Prepare and post agenda packets,
worksheets and meeting summary reports.
Guidelines for
Brainstorming
ü Speak when recognized by the
Facilitator(s).
ü Offer one idea per person without
explanation.
ü No comments, criticism, or discussion of
other's ideas.
ü Listen respectively to other's ideas and
opinions.
ü Seek understanding and not agreement at
this point in the discussion.
The Name
Stacking Process
ü Determines the speaking order.
ü Participant raises hand to speak.
Facilitator(s) will call on participants in turn.
ü Facilitator(s) may interrupt the stack
(change the speaking order) in order to promote discussion on a specific issue
or, to balance participation and allow those who have not spoken on an issue an
opportunity to do so before others on the list who have
already spoken on the issue.
Acceptability
Ranking Scale
During the
meetings, members will be asked to develop and rank options, and following
discussion and refinements may be asked to do
additional rankings of the options if requested by members and staff. Please be
prepared to offer specific refinements or changes to address your reservations.
The following scale will be utilized for the ranking exercises:
Workgroup’s Consensus Process
Consensus
The Florida Building Commission
seeks to develop consensus decisions on its recommendations and policy
decisions. The Commission provides a forum for stakeholders
representing different interests to participate in a consensus-building process
where issues affecting the construction industry are discussed and evaluated on
their technical merits and cost-benefits to the citizens of the State of
Florida. In order to
achieve the best possible decisions, the Commission relies on its workgroups, ad
hoc committees, technical advisory committees, and program oversight committees
to develop consensus recommendations on project specific issues.
Definitions
Consensus is a process, an attitude and an outcome. Consensus processes have the potential of
producing better quality, more informed and better-supported outcomes.
As
a process, consensus is a problem
solving approach in which all members:
o Jointly share, clarify and distinguish
their concerns;
o Jointly develop alternatives to address
concerns; and then
o Seek to adopt recommendations everyone
can embrace or at least live with.
In
a consensus process, members should be able to honestly say:
o I believe that other members understand
my point of view;
o I believe I understand other members’
points of view; and
o Whether or not I prefer this decision, I
support it because it was arrived at openly and fairly and because it is the
best solution we can achieve at this time.
Consensus
as an attitude means that each
member commits to work toward agreements that meet their own and other member
needs and interests so that all can support the outcome.
Consensus
as an outcome means that agreement
on decisions is reached by all members or by a significant majority of members
after a process of active problem solving.
In a consensus outcome, the level of enthusiasm for the agreement may
not be the same among all members on any issue, but on balance all should be
able to live with the overall package.
Levels of consensus on a committee
outcome can include a mix of:
o Participants who strongly support the
solution;
o Participants who can “live with” the
solution; and
o Some participants who do not support the
solution but agree not to veto it.
Workgroup’s Consensus Process
The Workgroup
will seek to develop a package of consensus-based recommendations for submittal
to the Florida Building Commission.
General consensus is a participatory process whereby, on matters of
substance, the members strive for agreements which all of the members can
accept, support, live with or agree not to oppose. In
instances where, after vigorously exploring possible ways to enhance the
members’ support for the final decision on a recommendation, and the Workgroup
finds that 100% acceptance or support is not achievable, final decisions will
require at least 75% favorable vote of all members present and voting. This super majority decision rule underscores
the importance of actively developing consensus throughout the process on
substantive issues with the participation of all members and which all can live
with. In instances where the Workgroup
finds that even 75% acceptance or support is not achievable, publication of
recommendations will include documentation of the differences and the options
that were considered for which there is more than 50% support from the
Workgroup.
The Workgroup
will develop its recommendations using consensus-building techniques with the
assistance of the facilitator. Techniques
such as brainstorming, ranking and prioritizing approaches will be
utilized. Where differences exist that
prevent the Workgroup from reaching a final consensus decision (i.e. with
support of at least 75% of the members) on a recommendation, the Workgroup will
outline the differences in its documentation.
The Workgroup’s
consensus process will be conducted as an open process consistent with
applicable law. Workgroup members,
staff, and facilitator will be the only participants seated at the table. Only
Workgroup members may participate in discussions and vote on proposals and
recommendations. The facilitator, or a Workgroup member through the
facilitator, may request specific clarification from a member of the public in
order to assist the Workgroup in understanding an issue. Members may request
time to consult/caucus with constituent stakeholder representatives. Observers/members of the public are welcome to speak during the
public comment period provided at each meeting, and all comments submitted on
the public comment forms provided in the agenda packets will be included in the
facilitator’ summary reports.
Facilitator
will work with staff and Workgroup members to design agendas that will be both
efficient and effective. The staff will
help the Workgroup with information and meeting logistics.
To enhance the
possibility of constructive discussions as members educate themselves on the
issues and engage in consensus-building, members agree to refrain from public
statements that may prejudge the outcome of the Workgroup’s consensus
process. In discussing the Workgroup
process with the media, members agree to be careful to present only their own
views and not the views or statements of other participants. In addition, in
order to provide balance to the Workgroup process, members agree to represent
and consult with their stakeholder interest groups.
Sunshine Law
Guidelines
(Section 286.011, Florida Statutes)
Applicability
of Sunshine Law
1. Meetings
of public groups (workgroups) or commissions must be open to the public;
2. Reasonable
notice of such meetings must be given (by publication in FAW at least 7 days in
advance of a meeting); and
3. Minutes of the meetings must be taken.
Ø Equally applicable to elected and
appointed members and applies to any gathering of two or more members of the
same group (Workgroup) to discuss some matter which will foreseeably come
before that group (Workgroup) for action. Applies to advisory groups.
Ø Written correspondence (reports)
circulated among group members for comments.
Ø Telephone conversations and computer
communications including e-mails and attachments.
Ø Delegation of authority to a single
individual.
Ø Use of nonmembers as liaisons between
group (Workgroup) members.
Issues not Subject to Sunshine Law Requirements
Ø
Use
of a written report by one member to inform other members of a subject which
will be discussed at a public meeting, if prior to the meeting, there is no
interaction related to the report among the members.
Ø
Members
(Workgroup) or designee may be authorized to gather information as a
fact-finder only.
Ø
Members
may meet together socially, provided they refrain from discussing matters on
which foreseeable action before the (Workgroup) are discussed.
Workgroup members are subject to the
requirements of Florida's Government in the Sunshine Law, commonly referred to
as the Sunshine Law (Section 286.011 F.S.).
There are four basic requirements of
section 286.011, Florida Statutes:
(1) Meetings
of public boards or commissions (workgroups) must be open to the public;
(2) Reasonable
notice of such meetings must be given;
(3) Any voting
of members must be done in public (including discussions between two or more
members regarding a matter on which the Workgroup might foreseeably take
action); and
(4) Minutes
of the meetings must be taken.